Registrar

Choose Your Path

The Registrar provides assistance to students who need to add a class, declare a major, request a transcript, fine-tune their course schedule, or register for a course at an affiliated university.

Register for courses in Campus Cafe:

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Office of the Registrar

The Office of the Registrar supports students and the faculty and staff who serve them by maintaining the integrity of academic policies and the student information system. We are the stewards of student records from application to degree. 

  • Academic policies, interpretation and enforcement FERPA Compliance
  • Class schedules
  • Student registration and schedule changes
  • Grading and Academic Record maintenance
  • Commencement processing/degree audits
  • Degree applications and Diplomas
  • Honors calculation and Dean’s lists
  • Consortium (GC3)
  • Transcript services
  • Transfer credit, advising and evaluation
  • VA benefits/certification
  • Verifications, enrollment and degree
  • Campus Café maintenance and permissions
  • Student data/statistical analysis

Attending Consortium Courses 

https://www.gccollegiateconnection.org/students/cross-registration/index

Courses not offered by AAC can be taken for full credit via the Greater Cincinnati Consortium of Colleges and Universities, a cooperative venture established in 1974. Member institutions are: 

  • The Art Academy of Cincinnati 
  • Chatfield College 
  • Cincinnati State Technical & Community College 
  • Gateway Community & Technical College 
  • God’s Bible School & College 
  • Good Samaritan College of Nursing and Health Science 
  • Hebrew Union College 
  • Miami University 
  • Mount St. Joseph University 
  • Northern Kentucky University 
  • The Christ College of Nursing and Health Sciences 
  • Thomas More University 
  • Union Institute & University 
  • University of Cincinnati 
  • Wilmington College 
  • Xavier University 

 

Students can attend other Consortium institutions for up to 6 credits per semester in Fall and Spring; students can take up to 15 credits during the Summer semester. Fall and Spring courses taken through the Consortium are included in your tuition; you pay nothing extra. For summer courses, the Art Academy of Cincinnati’s tuition rate applies. 

To register for a Consortium course: 

  1. Obtain a Consortium Registration Form from the Office of the Registrar, Room S255. The Registrar will have information on how to find classes within the Consortium universities. 
  2. Get the course approved by the department chair, and the form approved by the Registrar. 
  3. Submit the completed and signed form to the host school along with any other forms needed by the host school. 
  4. Once registered at the host school, submit copy of your schedule to the Office of the Registrar to complete your enrollment at the AAC. The host school will automatically send your final transcript upon completion of your semester courses. 

The Art Academy of Cincinnati complies with the provisions of the Family Educational Rights and Privacy Act of 1974, (FERPA) a federal law enacted to protect the privacy of educational records. 

FERPA provides students the right to inspect and review information contained in their educational records, to amend incorrect records, to challenge the content of their records, to have a hearing if the outcome of the challenge is unsatisfactory, and to submit explanatory statements for inclusion in their files if the decisions of the hearing panels are unacceptable to the student.  If a student requests in writing the opportunity to review his or her educational records, the request will be honored. All requests must be submitted to the Registrar’s Office. 

The Art Academy reserves the right to refuse a student to inspect the following records: 

  • The financial records of the student’s parent or parents. 
  • Letters and statements of recommendation for which the student has waived his or her right of access or that were placed in the file before January 1, 1975. 
  • Records connected with an application to attend the Art Academy if that application was denied. 
  • Educational records containing information about more than one student, in which case the Art Academy will permit access only to that part of the record that pertains to the inquiring student. 
  • Those records that are excluded from the FERPA definition of educational records.  
  • The Art Academy reserves the right to refuse to provide copies of transcripts, grade reports, or other records not required to be made available under FERPA if the student making the request a) has an overdue financial obligation to the Art Academy; or b) if there is an unresolved disciplinary or academic dishonesty action against the student; or c) if the student has failed to return to the Art Academy equipment he or she has borrowed from the college. 

 

Students have the right to consent to disclose their educational records to a third party All requests must be submitted to the Registrar’s Office. A written signature is required prior to releasing all information except “directory information.” This information may include the student’s name, address, phone number, field of study, dates of attendance, and degrees and honors awarded. If the student does not wish for the Art Academy to release the above information, the student must notify the Registrar in writing by September 30 for students entering during the fall term and January 31 for students entering during the spring term. Such notification must be renewed annually. 

FERPA permits a school to disclose personally identifiable information without a student’s consent to the following parties: School officials with legitimate educational interests, U.S. Comptroller General, U.S. Attorney General, U.S.Department of Education, state and local officials, authorized organizations conducting education research, accrediting agencies, alleged victims of crime, parent of a dependent student as defined by the IRS, parent of a student under 21 regarding the violation of a law regarding alcohol and drug abuse. 
   
Students have the right to file a complaint with United States Department of Education concerning alleged failures by the Art Academy to comply with the requirements of 
FERPA. Contact information for the office that administers FERPA is below: 

Family Policy Compliance Office 
U.S. Department of Education 
400 Maryland Avenue, S.W. 
Washington, D.C. 20202-5920 
Phone: 1-800-USA-LEARN (1-800-872-5327) 
www2.ed.gov/policy/gen/guid/fpco/index.html 

 

Contact the Registrar

Registrar’s Office S255
Phone: 1-513-562-8749 Fax: 1-513-586-0483
registrar@artacademy.edu

Mailing Address: Office of the Registrar 1212 Jackson St. Cincinnati, OH 45202

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