Student Privacy Rights & Responsibilities
The Art Academy of Cincinnati complies with the provisions of the Family Educational Rights and Privacy Act of 1974, (FERPA) a federal law enacted to protect the privacy of educational records.
FERPA provides students the right to inspect and review information contained in their educational records, to amend incorrect records, to challenge the content of their records, to have a hearing if the outcome of the challenge is unsatisfactory, and to submit explanatory statements for inclusion in their files if the decisions of the hearing panels are unacceptable to the student. If a student requests in writing the opportunity to review his or her educational records, the request will be honored. All requests must be submitted to the Registrar’s Office.
The Art Academy reserves the right to refuse a student to inspect the following records:
- The financial records of the student's parent or parents.
- Letters and statements of recommendation for which the student has waived his or her right of access or that were placed in the file before January 1, 1975.
- Records connected with an application to attend the Art Academy if that application was denied.
- Educational records containing information about more than one student, in which case the Art Academy will permit access only to that part of the record that pertains to the inquiring student.
- Those records that are excluded from the FERPA definition of educational records.
- The Art Academy reserves the right to refuse to provide copies of transcripts, grade reports, or other records not required to be made available under FERPA if the student making the request a) has an overdue financial obligation to the Art Academy; or b) if there is an unresolved disciplinary or academic dishonesty action against the student; or c) if the student has failed to return to the Art Academy equipment he or she has borrowed from the college.
Students have the right to consent to disclose their educational records to a third party All requests must be submitted to the Registrar’s Office. A written signature is required prior to releasing all information except “directory information.” This information may include the student’s name, address, phone number, field of study, dates of attendance, and degrees and honors awarded. If the student does not wish for the Art Academy to release the above information, the student must notify the Registrar in writing by September 30 for students entering during the fall term and January 31 for students entering during the spring term. Such notification must be renewed annually.
FERPA permits a school to disclose personally identifiable information without a student’s consent to the following parties: School officials with legitimate educational interests, U.S. Comptroller General, U.S. Attorney General, U.S.Department of Education, state and local officials, authorized organizations conducting education research, accrediting agencies, alleged victims of crime, parent of a dependent student as defined by the IRS, parent of a student under 21 regarding the violation of a law regarding alcohol and drug abuse.
Students have the right to file a complaint with United States Department of Education concerning alleged failures by the Art Academy to comply with the requirements of
FERPA. Contact information for the office that administers FERPA is below:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, S.W.
Washington, D.C. 20202-5920
Phone: 1-800-USA-LEARN (1-800-872-5327)
Visit www2.ed.gov/policy/gen/guid/fpco/index.html for more information.